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Secretary IV

DEPARTMENT: 
Case Manager

DUTIES AND RESPONSIBILITIES:

The Secretary is responsible for carrying out the ordinary assigned duties and specific responsibilities as designated by the Vice-Chancellor as related to Case Management and the Computer Committee. The Secretary is to be gracious, courteous, efficient and confidential in all dealings and situations.

QUALIFICATIONS:

  • High School diploma with three years experience in clerical position; knowledge and understanding of legal (attorney and court) procedures
  • Computer/Word Processing training and experience (Corel Suite)
  • 50 wpm; 10 key by sight
  • Knowledge and ability to operate office equipment
  • Understanding of the cultural diversity evidenced in the Archdiocese of Santa Fe
  • Knowledge of canonical and legal terminology and protocol
  • Evidence of ability to coordinate, schedule, follow through and carry out assignments accurately and with minimal supervision
  • Proven written and verbal communication skills
  • Dependability, punctuality flexibility and openness to change
  • Demonstrated sensitivity to a multicultural church
  • Understanding of and adherence to confidentiality
  • Ability to work well with staff and supervisors

SPECIFIC DUTIES:

  1. In work situation and dealing with co-workers and public, adhere to the Mission Statement of the Catholic Center and follow policies and procedures of the Archdiocese, and the Catholic Center.
  2. Perform all the ordinary and expected responsibilities of an administrative assistant, utilizing personal and technical skills.
  3. 3. Screen phone calls, keep accurate list of calls, relay messages precisely and immediately.
  4. Maintain scheduling of attendants to Archdiocesan Sexual Misconduct workshops.
  5. Keep and update records and information of alleged victims and alleged perpetrators.
  6. Research cases as directed by Case Manager.
  7. Prepare correspondence to attorneys, therapists, alleged victims and alleged perpetrators.
  8. Keep working files and archives of cases in order.
  9. Respond to requests, information, etc., appropriately and with confidentiality.
  10. Keep accurate records of counseling and correspondence with therapists and alleged victims.
  11. Maintain Review Board materials.
  12. Arrange materials for Litigation Committee Meetings.
  13. Initiate telephone conferences involving attorneys, Case Manager and select Catholic Center staff utilizing a digital phone system.
  14. Meet deadlines with reliability.
  15. Exhibit helpful, caring, professional attitude at all times.
  16. Coordinate the work of the Catholic Center computer committee as detailed in the job description.

PAY STEP:  5 ($23,850) 35 hour work week with full benefits

CONTACT:  Director of Human Resources (505-831-8130) or email at csalcido@archdiocesesantafe.org

POSTING DATE: February 8, 2006

CLOSING DATE: February 24, 2006

 

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